University Data Migration & Business Analysis for an Australian Higher Education Provider
The project established a reliable migration framework and positioned the client to continue its TechnologyOne implementation with confidence, supported by accurate data, documented business processes, and a scalable technical foundation.
End-to-End Migration Architecture
High-level visual data flow and parallel development lifecycle from legacy Meshed platform to TechnologyOne
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Meshed
Legacy Platform
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SQL Server
ETL Routines
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.NET Core
Application Enhancements
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TechnologyOne
Target Enterprise Solution
About This Project
Our client is a well-established Australian organisation that partners with universities to deliver education management and student support services. Working across the higher education sector, they assist institutions with student recruitment, enrolment, academic administration, and the broader student lifecycle.
As part of a major digital transformation initiative, the organisation decided to replace its legacy university management platform with TechnologyOne—a modern enterprise solution designed to improve operational efficiency, strengthen data governance and better support future growth.
Because the platform manages critical university information including student records, enrolments, courses and fee data, the migration required careful planning, detailed business analysis and rigorous data validation to minimise operational risk.
Project Snapshot
- Industry
- Education
- SERVICES DELIVERED
- Business Analysis • Data Migration • ETL Development • Application Enhancement
- TECHNOLOGY
- SQL Server, .NET Core
- LEGACY PLATFORM
- Meshed
- TARGET PLATFORM
- TechnologyOne
The Challenge
Migrating from one university management platform to another is more than simply moving data. Every process, workflow and dependency must be understood before implementation begins.
The client required a delivery partner capable of bridging business analysis and technical delivery while ensuring the migration could be completed without disrupting university operations.
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Understanding existing business processes and documenting future state requirements.
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Mapping large volumes of student, enrolment, course and financial data between two different platforms.
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Ensuring data integrity throughout the migration process.
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Delivering ongoing enhancements to the existing application while the migration project remained active.
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Minimising disruption to day-to-day university operations during the transition.
Business Outcomes Delivered
The project provided the client with a structured and low-risk pathway to modernise its university management platform while maintaining confidence in the quality of its data.
The project delivered measurable operational improvements, including:
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A successful migration pathway from Meshed to TechnologyOne.
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Complete business requirements and functional documentation before implementation, reducing project uncertainty and rework.
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Reliable migration of student, enrolment, course, and financial data into the new platform.
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Improved confidence in data quality through comprehensive validation and reconciliation processes.
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Continued delivery of application enhancements throughout the migration programme without impacting daily operations.
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Reduced manual effort by automating key migration activities and ETL processes.
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Strong collaboration between business users, technical teams, and project stakeholders, resulting in a smoother implementation.
Our Approach
We worked as an extension of the client's internal project team, collaborating closely with business stakeholders, developers, and project managers throughout the migration programme.
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Business Analysis
Our Business Analysts conducted workshops with stakeholders to understand existing processes, capture functional requirements, and produce detailed documentation that guided development and migration activities.
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Data Assessment & Migration Planning
We analysed the legacy data structure, mapped information between Meshed and TechnologyOne, identified transformation rules, and established validation processes before migration commenced.
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ETL Development
Our ETL specialists developed reliable migration routines using SQL Server, ensuring data was extracted, transformed and loaded accurately into the new platform. Multiple testing and reconciliation cycles were completed before production deployment.
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Application Enhancements
Alongside the migration project, our development team delivered enhancements and modifications to the existing application, ensuring business operations continued without interruption while the new platform was being implemented.
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Quality Assurance
Every migration cycle included detailed validation and reconciliation to confirm the completeness and accuracy of student, course and financial information before signing off.
Technology Stack
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SQL Server — ETL & DATABASE FOUNDATION
SQL Server formed the foundation of the ETL process, enabling secure extraction, transformation and validation of university data before migration into TechnologyOne.
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.NET Core — DEVELOPMENT FRAMEWORK
.NET Core was used to deliver enhancements to the existing application, ensuring ongoing business operations while the migration programme progressed.
What We Delivered
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Business Analysis
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Requirement Gathering
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Functional Documentation
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ETL Development
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Data Migration
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Data Validation & Reconciliation
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Application Enhancement
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Technical Consulting
